The Mormon Mental Health Association

Supporting Mental Health Within the Mormon Community

Board Position Descriptions

All members who want to run for a board position (except for the Student/Intern board position) need to be fully 

licensed to practice by their applicable governing board (i.e. state, province, etc.). 

 

President

The President shall serve a term of 2 years following a term of 2 years as President- Elect. The President shall be the Chief Officer of the association and of the board and shall perform such duties as are customary for presiding officers, including making all required appointments with the approval of the Board.

The President shall perform the following duties and functions:

  • Attends board meetings of the association (usually held quarterly - on Fridays from noon to 2 pm central time zone) and is willing to vote on business matters, positions and other association issues requiring a vote.
  • Serves as presiding officer at all meetings of the organization.
  • Is responsible to the association's Board of Directors and its members for seeing that the organization's programs and policies reflect the needs and aspirations of the membership.
  • Provides leadership by assuming responsibility, delegating authority, rendering guidance and counsel, conducting himself or herself in a way that would add prestige, dignity and honor to the office and the organization.
  • Supports and defends the policies, procedures, rules and orders of the association.
  • Promotes interest and active participation in the association by the membership.
  • Takes steps necessary to implement planned goals and objectives of the association.
  • Communicates on a regular basis with the organization's members to keep them informed of the organization's activities.
  • Maintains regular contact with the officers and members of the Board, committees and staff.
  • Ensures that the association's Board of Directors is kept fully informed of the conditions and operations of the organization.
  • Works with committee chairs and staff to develop and coordinate programs and activities.
  • Directs the preparation and distribution of annual reports, which outline the organization's major undertakings, programs and activities and financial condition.
  • Functions as the primary spokesperson for the organization.
  • Recommends all appointments for standing and special committees and to fill vacancies on the Board of Directors or on committees as provided by the association's bylaws.
  • Establishes the agenda for all Board of Directors' meetings and coordinates the preparation and dissemination of those materials with responsible parties.
  • Works with responsible parties to ensure that the organization is managed properly, and consults and advises on all matters of association policies, procedures, programs and finances.

President-Elect:

The President-Elect shall serve a term of 2 years, succeeding to the office of President upon completion of that term. The President-Elect shall serve as the Presiding Officer of the Division and Board during the absence of the President.

The President-Elect shall perform the following duties and functions:

  • Attends board meetings of the association (usually held quarterly - on Fridays from noon to 2 pm central time zone) and is willing to vote on business matters, positions and other association issues requiring a vote.
  • Serves as presiding officer of the organization during absences of the President and remains prepared to assume the office of President, if and when vacated.
  • May serve as the organizational spokesperson during the absence or unavailability of the President.
In the role of assistant to the President, the President-Elect:
  • Begins to develop goals and plans for his/her presidency, including organizational objectives, inherited projects, budget, committee appointments, etc.
  • Becomes familiar with all aspects of the organization by reviewing past Board minutes, meeting with the membership, becoming familiar with the duties and responsibilities of all officers and members of the Board, committees.
  • Attends board meetings of the association.
  • Identifies and evaluates any anticipated or uncovered problem areas and discusses them with the President.

Past President:

The Past President shall serve a term of 1 year immediately following completion of a term of office as President.

The Past President shall perform the following duties and functions:

  • Attends board meetings of the association (usually held quarterly - on Fridays from noon to 2 pm central time zone) and is willing to vote on business matters, positions and other association issues requiring a vote.
  • Serves as an advisor to the President to provide for a smooth and effective leadership transition. Serves on the Board to provide expertise on issues affecting the organization.
  • Reviews and evaluates plans and objectives initiated during his or her term as President and reports findings and recommendations to the Board of Directors.
  • Remains available to consult with future Boards of Directors of the division, if called upon.
  • Encourages members to support the organization and to volunteer services to the division.
  • Remains an active participant within the division upon completion of term of office as Past President.

Secretary

The Secretary shall serve a term of 3 years. The Secretary shall keep the records of all business meetings of the association and meetings of the Board, shall direct the distribution of minutes and reports as authorized by the bylaws and by the Board, and shall be responsible for all official correspondence of the association.

The Secretary shall perform the following duties and functions:

  • Attends board meetings of the association (usually held quarterly - on Fridays from noon to 2 pm central time zone) and is willing to vote on business matters, positions and other association issues requiring a vote.
  • Maintains all important documents of the organization, past and present.
  • Files any official organizational reports that may be required by law or with the association's bylaws with the exception of financial reports.
  • Assists the President in the preparation of the organization's annual report.
  • Ensures a smooth and complete transition of the organization's records to the duly elected Secretary upon completion of term of office.
  • Records minutes of all Board and membership meetings and distributes the minutes to the appropriate individuals.
  • Prepares all official correspondence of the organization as authorized by the Board and/or the President and maintains appropriate records both to and from the association.
  • Maintains an accurate and current listing of all members of the organization.
  • Coordinates official communications with members, especially regarding non-election ballots (dues votes, bylaws changes, etc.).
  • Schedules and coordinates the quarterly board meetings.

Treasurer:

The treasurer shall serve a term of three 3 years. The Treasurer shall oversee the management of funds for duly authorized purposes of the association, shall prepare the annual budget, and shall present periodic financial reports to the Board and an annual report to the membership.

The treasurer shall perform the following duties and functions:

  • Attends board meetings of the association (usually held quarterly - on Fridays from noon to 2 pm central time zone) and is willing to vote on business matters, positions and other association issues requiring a vote.
  • Manages organizational funds in accordance with policies and procedures established by the Board and with all applicable legal requirements.
  • Offers plans for appropriate uses of organizational funds, and raises concerns regarding possible uses of funds which may be inappropriate, include significant risk or otherwise may cause harm to the division.
  • Files all reports related to the organization's finances as required by law and the association’s bylaws.
  • Maintains all records related to the finances of the organization, past and present.
  • Submits end of year financial report and budget to the Board of Directors and general membership.
  • Presents periodic financial reports to the Board and reports on any and all important matters which could affect the organization's finances.
  • Ensures a smooth and complete transition of the organization's finances and financial records to the duly elected Treasurer upon completion of term of office.
  • Reports to the Board of Directors any inconsistencies and/or concerns related to expenses submitted for payment and recommends appropriate action by the Board.

Member at Large 
A Board Member at Large shall serve a term of 2 years and perform the following duties and functions:
  • Attends board meetings of the association (usually held quarterly - on Fridays from noon to 2 pm central time zone) and is willing to vote on business matters, positions and other association issues requiring a vote.
  • Responds in a timely matter to Board Member communications.
  • Checks that the organization's programs and policies reflect the needs and aspirations of the membership.
  • Supports and defends the policies, procedures, rules and orders of the association.
  • Is willing to promote interest and active participation in the association by the membership.
  • May be responsible to oversee a committee or take on particular assignments that have been discussed or voted upon by the board.

Student/Associate Member
A Student/Associate Board Member shall serve a term of 2 years and perform the following duties and function:
  • Attends board meetings of the association (usually held quarterly - on Fridays from noon to 2 pm central time zone) and is willing to discuss business matters, positions and other association issues.  The Student/Associate Member is not considered a voting member of the board.
  • Responds in a timely matter to Board Member communications. 
  • Supports and defends the policies, procedures, rules and orders of the association.
  • Is willing to promote interest and active participation in the association by the membership.
  • Brings topics of interest or concern to the board that student/association MMHA members are communicating. 
  • May be responsible to take on particular assignments that have been discussed or voted upon by the board.