The Mormon Mental Health Association

Supporting Mental Health Within the Mormon Community

MMHA Bylaws

effective December 2015

ARTICLE 1 Name

1.01 The name of this organization shall be the Mormon Mental Health Association, a non-profit organized under a 501C3.

ARTICLE 2 Purposes

2.01 The Association seeks the advancement, education and practice of mental health services as a means of promoting well-being within the Mormon population – this would include anyone on the spectrum from fundamental sects, to those belonging to the Church of Jesus Christ of Latter-day Saints, to ex-Mormons, etc. Toward that end, the purposes for which the association is established are as follows:

2.01.1 To promote the common professional interests of clinical therapists, educators and advocates working within the Mormon population.

2.01.2 To provide professionals with the tools, resources and cultural competence they need to succeed in the work they engage in with Mormon clients, family systems and community programs.

2.01.3 To establish and maintain professional standards within the services provided within the Mormon population, including developing positions, statements and/or lobbying governmental bodies when appropriate.

2.01.4 To cooperate and possibly partner with other non-profit organizations and agencies in furtherance of such goals as listed above.

2.02 These purposes shall be furthered by meetings, conferences, trainings, research in the field, directories, resource lists, publications and other relevant activities.

ARTICLE 3 Membership

3.01 The membership of the Association shall consist of four (4) categories:

3.01.1 Voting Members: The voting membership shall be composed of Clinical Members, Educator Members and Student/Associate Members.

3.01.2 Non-voting Members: The non-voting membership shall be composed of “Friends of MMHA” members.

3.02 Clinical Members shall have the following qualifications:

3.02.1 Individuals who are currently fully licensed or certified to practice within their mental health capacity (i.e. therapy, psychiatric services, psychological testing, etc.) in their current geographical setting, who are aligned with the mission statement and goals of MMHA, who agree to abide by the MMHA Code of Ethics, and who are not being investigated or charged with unethical practices or unprofessional conduct.

3.03 Educator Members shall meet the following qualifications:

3.03.1 Individuals who have pertinent training and experience in their area of expertise to work as educators within the mental health field, who are aligned with the mission statement and goals of MMHA, who agree to abide by the MMHA Code of Ethics, and who are not being investigated or charged with unethical practices or unprofessional conduct.

3.04 Student Members must be enrolled in an undergraduate or graduate mental health program and Associate Members must have graduated from a graduate program in the last 2 years.  Both must be aligned with the mission statement and goals of MMHA. Student Membership shall be held until satisfactory completion of a qualifying degree. Those student/associate members seeing clients through internships may be listed on the clinical directory. 

3.05 “Friends of MMHA” Members are those who want to affiliate themselves with MMHA, offer financial support to MMHA and are aligned with the mission statement and goals of MMHA.

3.06 Applicants for membership shall comply with application procedures established by the Board. Applicants shall not be discriminated against on the basis of race, color, creed, gender, or sexual orientation. Clinical, Educator and Student/Associate Applicants are bound by the MMHA Code of Ethics.

3.07 Members in all membership categories shall be governed by and abide by the Bylaws of the Association, including the MMHA Code of Ethics.

3.08 Any member of the Association shall be considered to be in good standing until determined to be otherwise by the Board of Directors. Failure to pay dues by the established deadlines shall constitute resignation from the Association.

3.09 Any member whose membership in the Association shall cease for any reason whatsoever shall have no further rights in the Association or its property.

3.10 At the discretion of the Board, a retired member may be designated Emeritus or Emerita status.

ARTICLE 4 Officers

4.01 The Officers of the Association shall be Clinical or Educator members (with appropriate credentialing) filling the following roles: a President, a President-Elect, a Secretary, a Treasurer, and a Past-President; five (5) officers total.

4.02 The President shall serve a term of two (2) years, following a two -year term as President-Elect. The President shall be the Chief Elected Officer of the Association and of the Board, perform such duties as are customary for presiding officers, and make all required appointments with the approval of the Board. The President shall consult with the President-Elect on all major matters of policy which arise between Board meetings. The President shall present an annual report to the membership.

4.03 The President-Elect shall serve a term of two (2) years and succeed to the office of President upon completion of that term. The President-Elect shall serve as Presiding Officer of the Association and Board during the absence of the President. 

4.04 The Secretary shall serve a term of three (3) years. The Secretary shall be responsible for the records of all business meetings of the Association and all meetings of the Board, and shall direct the distribution of minutes and reports as authorized by these Bylaws and by the Board.

4.05 The Treasurer shall serve a term of three (3) years. The Treasurer shall be responsible for monitoring the financial position and assets of the Association, and shall present periodic financial reports to the Board and an annual report to the membership.

4.06 The Past-President shall serve a term of one (1) year immediately following completion of a term of office as President.

4.07 If an officer of the Association ceases to be in good standing by a two-thirds majority vote of the board, his or her position as an Officer shall be declared vacant by the Board.

4.08 If any office, other than President or President-Elect, becomes vacant, the Board may appoint a successor to complete the term of the office. In the event the President is unable to complete the current term of office, the President-Elect shall assume the presidential duties and offices, and a special election shall be called to elect a new President-Elect through a ballot by the voting membership. In the event the President-Elect is unable to complete the current term of office, a special election shall be called to elect a successor through a ballot by the voting membership. In any event, the term of the presidency shall not be for less than two (2) years nor more than three (3) years.

ARTICLE 5 Board of Directors

5.01 The Board of Directors shall consist of the Officers, at least (2) Directors (2 Clinical Members of the Association who are in good standing), one (1) Student/Associate Member of the Association who is in good standing. The 2+ (two or more) Directors who are Clinical Members shall serve two-year terms, staggered so that both won't be replaced on any given year. The Student or Associate Member shall serve a two-year term and is a non-voting position on the board.

5.02 The Board shall exercise all powers of the Association except as specifically prohibited by these Bylaws. The Board shall be authorized to adopt and publish such policies, procedures, and rules as may be necessary and appropriate, and to exercise authority over all Association business and funds. The Board may delegate such functions and powers as it deems appropriate to constituent components of the Association, including committees, commissions, councils, and divisions. Such delegations may be revoked at any time unless otherwise provided by these Bylaws.

5.03 The Board shall meet at the call of the President at least four (4) times each year. A quorum shall consist of no less than one-half of the membership of the Board at any given time. Each member of the Board shall be entitled to one (1) vote and may take part and vote in person, through video-conference or through written communication (except for the student/associate member who does not vote).

5.04 If any member of the Board ceases to be in good standing by majority vote of the board, his or her position on the Board shall be declared vacant. The position may remain vacant or the Board may appoint a successor to serve the remainder of the unexpired term. "Good standing" includes regularly attending board meetings, participating in voting decisions, and carrying out other board members duties.  

ARTICLE 6 Committees

6.01 Committees: Committees are authorized by the Board to conduct on-going governance activities that require member input separate from the Board. Primarily, these committees will address issues of professional standards and conduct and other issues as deemed necessary by the Board. All committees shall operate pursuant to procedures established by the Board.

6.02 All committee members shall be appointed by the President with the approval of the Board. Terms of office shall be decided on need and circumstance.

6.02.2 The majority of each committee shall be composed of Clinical, Educator and Student Members of the Association. Representatives of the public may be appointed to committees as needed.

6.02.3 Members of committees may be removed by the President, with the approval of the Board, for malfeasance or non-performance of duties.

6.03 The President with the approval of the Board shall appoint a Chairperson for each committee except as otherwise provided in these Bylaws. The Chairperson shall be a Clinical or Educator Member of the Association.

ARTICLE 7 Meetings of the Membership 

7.01 The Annual Meeting of the membership shall be held at a date and location to be determined by the Board.

7.02 Notice of all annual and special meetings shall be sent to all voting members of the Association, and board meeting notes will be made available to members of the association after such meetings have taken place.

7.03 A quorum at all annual and special meetings of the membership shall be ten (10) percent of the voting membership of the Association, present in person, via teleconference or through written communication.

ARTICLE 8 Dues

8.01 Dues for the Association shall be set by a majority vote of the Board.

8.02 When a member fails to pay full Association and division annual dues, upon notification from the Association, his or her name shall be removed from the list of members and membership terminated.

8.03 In special circumstances, the Board shall have the power to remit, adjust, or waive for a specified time the dues of a member.

ARTICLE 9

Nominations and Elections

9.01 The nomination and election of Board positions of Officers, Directors, and Student/Intern Member, shall be conducted by a nomination and voting process made available to all voting members of the association using electronic means. Discrimination in election and nomination procedures on the basis of race, color, creed, gender, sexual orientation or disability is forbidden. Elected candidates to the Board of Directors shall assume office on the first day of January following their election and shall hold office for the tenure of their office, or until their successors have been elected and qualified.

9.02 The Board of Directors shall determine the eligibility and willingness of each nominee to stand for election. The final ballot shall attempt to include the names of at least two (2) nominees for each office and shall be delivered to all voting members following the close of nominations. Nominations will be accepted until November 5 of an election cycle.  but in no case later than November 30. The candidate who receives the highest number of votes for each office shall be elected. The results of each election shall be announced to overall membership by December 20.

Here is what I’m thinking and would like to propose for consideration:

We announce available positions on October 1. We close the nominations on November 5.  This will give the executive board time to vet prospective nominees until November 25 at which time the names are submitted to the election committee.  The ballot will be created and readied for distribution on December 1.  Elections will close on December 15.  Results can be tabulated and returned to the President on December 18. The president can publish the results by December 20 as stated in the By-Laws.

ARTICLE 10

Administrative Director

The Board shall have the power and option to pay for an Administrative Director to carry out the necessary business of the Association if needed. The Administrative Director shall be responsible to the Board. Discrimination in the selection and retention of employees on the basis of race, color, creed, gender, sexual orientation or disability is expressly forbidden. Contractual rates or salary would be determined by what is considered fair market value.

ARTICLE 12

Amendments

These Bylaws may be amended or repealed by a majority vote cast by the voting members by electronic or paper ballot returned within thirty (30) days of the date by which members can reasonably be presumed to have received the ballot. Amendments may be proposed by the Board of Directors.